Chancellery

Mamadaliev Buzrukxo‘ja Xayrullaevich - Head of department

 100174, Universitet street 4, Olmazor district, Tashkent

 Monday-Saturday, 14:00 – 17:00

 +998 71 246 02 24

 devonxona@nuu.uz

Office  charter

1. The office is an independent department of the university, subordinated to the rector in accordance with the charter of the university.
2. Cabinet of Laws of the Republic of Uzbekistan, Decrees, Resolutions and Orders of the President of the Republic of Uzbekistan, Resolutions of the Cabinet of Ministers of the Republic of Uzbekistan It operates on the basis of the rules of the Central State Archives and the Tashkent City State Archives, orders and instructions in force at the university, the relevant normative and methodological documents of the Republic.
3. The office registers the receipt of documents, external and internal incoming and outgoing letters, correspondence, internal orders of the university and submits them to the responsible staff.
4. The Office and the archive shall keep and maintain the documents in accordance with the relevant regulations, namely:
- Registration of office documents;
- Monitoring the implementation;
- Write-off of expired documents;
5. The office has a round seal with the name of the university, a seal for registration of appeals of individuals and legal entities and a rectangular stamp to confirm the documents in the office.
6. The head of the office, the clerk and the staff of the archive department, in consultation with the State Archives of Tashkent, compiles the nomenclature of the university, signs it in agreement with the rector and applies it to the departments for office work.

MAIN FUNCTIONS OF THE CABINET

1.Organize the work of the University, comply with and improve the requirements of office discipline, ensure confidentiality in the process of working with documents.
2. To control the terms and quality of execution of documents from higher organizations at the University.
3. To control the timely execution of documents submitted for execution by employees.
4. Ensuring the use, accounting and storage of seals and stamps in office work.
5. Monitoring the implementation of management decisions.
6. On the basis of the existing university nomenclature in the office of the cabinet to control the correctness of documents in the departments, the maintenance of records of incoming and outgoing letters.
7. Arrange for timely submission of expired documents to the archive.
8. Study and control of office work at the university.
9. Control over the departments and journals of the university, timely and accurate recording of incoming and outgoing documents.
10. Receive letters and documents and send a timely response letter.
11. Distribution of documents to deans' offices and departments, control over their execution.
12. Take measures to improve the skills of office workers and archivists.
13. The Cabinet is responsible for ensuring the implementation of all tasks assigned to it by this Charter and other normative legal acts.
14. The cabinet has its own round seal. This seal is kept by the office manager. "

Duties of Office Workers

Perform service duties honestly and conscientiously. Adhere to labor discipline, internal regulations of the university, do not allow documents to be released without the permission of management. Timely and quality execution of management orders and directives. Ensuring the integrity, safety, occupational safety and health of all documents pertaining to the University. Adherence to the requirements of industrial sanitation (clean maintenance of university property).

Duties of the office manager:

Resolution of the Cabinet of Ministers of February 12, 1999 No. 12 "On strengthening the executive discipline", March 29, 1999 No. 140 "On the conduct of business in public authorities and departments of the Republic of Uzbekistan" Resolutions of the Ministry No. 58 of February 18, 2015 "On approval of documents and the organization of control over the execution of documents" organization of quality control of work in this area on the discipline of execution of documents in accordance with the order;
-Organize the correct registration, timely registration and submission to the executors of documents received from the Oliy Majlis of the Republic of Uzbekistan, the Office of the President, the Cabinet of Ministers and other ministries, departments and organizations;
-Ensure the correctness of the documents issued by the university;
-Prompt delivery of incoming documents (JFC-JOB FLOW CONTROL) to executors through an automated program;
- Carries out work on documentation of administrative activity, sending of letters and drawing up of internal documents, registration;
-Organization of control over the execution of documents;
- Delivery of documents to the responsible persons for timely execution in accordance with the instructions of the rector;
- Check the correctness of the documents signed by the rector (vice-rector);
- Accounting for university forms;
- Work with departments to improve procedures for handling and handling documents and develop appropriate measures;
- Together with the staff of the Office and Archives Department to compile the nomenclature of the university in coordination with the State Archives of Tashkent, to sign in agreement with the rector and apply to the departments for office work;
-Increase their skills and experience in the work process and ensure the introduction of new areas of work;
- Inform the rector of the university on all the work done in the field of office services;
-Register the written appeals of individuals and legal entities to the Cabinet Office, promptly deliver them to the management and receive them by the leadership of the Ministry and send appropriate responses in accordance with the provisions of the law;
- Take measures to improve the skills of employees of the department;
- Ensures the improvement of skills and experience in the process of work and the introduction of new areas of activity;
-Setting the executed documents into folders;
-Prepares and submits documents for submission to the departmental archive in a timely manner;